Best Activity Tracking Tools for Project Managers

If you run a big company, then you probably know how difficult it is to keep track of everything, especially your employees.

While having a project manager and even a few of them is a good idea, they still need some automation to understand the team’s productivity, how they spend their working hours, if KPIs are met, who’s underperforming, and if everyone is on the same page. 

Activity tracking tools are here to improve workflows. We’ve put together a list of 6 tools to make project management easier. Check them out!

What Are Activity Tracking Tools and Why Do They Matter?

Activity tracking tools are specialized software for monitoring individual workloads of employees, tracking their daily activities, and learning how they spend their working hours.

In modern setups, some companies even integrate agentic AI capabilities to predict productivity patterns and automate reports.

Let’s take a look at the benefits companies get when using activity tracking tools.

• Improved workloads: By regularly tracking employee activities, you can find and remove bottlenecks in different tasks. Plus, it can help reduce distractions, making your team more focused than ever.

• Better time and resource management: By monitoring employees’ activities, you can identify which ones actually steal your employees’ valuable time, saving both hours and money for your company.

• Increased transparency: Utilizing employee activity tracking systems makes it easy to share the gathered data. This creates transparency and trust, and keeps employees informed about the company’s direction. 
• Employees are recognized: If you can understand how employees spend their time and how they are performing, you can recognize high performers who deserve incentives and bonuses. At the same time, you will identify low performers who may benefit from additional training to succeed in their roles.

4 Best Activity Tracking Tools for 2025

Insightful

Although Insightful is not a project management tool, it can still be useful for project managers by offering valuable integrations with platforms like Basecamp, Jira, and Height, helping them optimize workflows and team efficiency.

Apart from useful integrations, it also provides a powerful activity tracking tool, which takes workforce productivity to the next level. Some white label AI agency providers even integrate Insightful-style dashboards for clients under their own branding.

Here’s how it helps:

Pros:

• App and website usage tracking with time spent on each,
• Automated screenshot capture at customizable intervals,
• Monitoring active vs idle time with comprehensive activity logs,
• Productivity tracking and scoring, 
• Autogenerated, downloadable reports on employee attendance, productivity, and time spent on projects and tasks.

Pricing:

• Productivity management: $6.40/seat/month (billed annually)
• Time tracking: $8/seat/month (billed annually)
• Process improvement: $12/seat/month (billed annually)
• Enterprise: Custom (contact for a tailored offer).

A free trial is available.

Hubstaff

Hubstaff is a workforce management platform for businesses that allows them to track employee time, monitor productivity, and manage payroll.

It provides an Activity Log app that makes it easy to track employee activities. More specifically, the tool helps with:

Key features:

• Monitoring web and app usage, 
• Tracking activity rates and productivity metrics,
• Optional screenshots for detailed activity logs,
• Team member control over their activity data․

Pricing:

• Starter Plan: $4.99/user/month (billed annually)
• Grow Plan: $7.50/user/month (billed annually)
• Team Plan: $10.00/user/month (billed annually)
• Enterprise Plan: $25/user/month (billed annually)

A free 14-day trial is available.

ActivTrak

ActivTrak’s User Activity Monitoring software can help you monitor employee activity. It provides historical and real-time insights into how your employees spend their time online and in applications.

Key features:

• Track usage, compliance, suspicious activity, and productivity,
• Get alerts for unwanted activity, record it, and respond automatically,
• Group apps and websites by function or department to see time spent,
• Compare remote and office team habits to spot productivity differences.

Pricing:

• Free: $0/user/month
• Essentials: $10/user/month (billed annually)
• Essentials Plus: $15/user/month (billed annually)
• Professional: $19/user/month (billed annually)

Teramind

Teramind is an employee activity monitoring and workforce analytics platform that helps to prevent insider threats, protect sensitive information, and improve team performance.

Key features:

• Screen recording and screenshots that provide clear insights into employee computer activity,
• Application usage tracking to learn which apps employees use, how long, and to detect any unauthorized software that could threaten workplace security,
• Keystroke logging for monitoring keyboard input in sensitive apps to prevent data leaks and strengthen security.

Pricing 

Teramind’s pricing depends on the number of seats, with a minimum of 5. The Starter plan starts at $14 per seat per month when billed annually. For more information, check out their pricing page.

Summary

When properly and ethically practiced, monitoring employee activity can identify what is effective and areas for improvement to maximize productivity.

If certain apps and tools are used beyond their necessity or even worse, if teams utilize non-approved software, which puts data leakage at risk, you can either minimize access, enforce a policy against their use, or provide direction/training in order to improve security and productivity.

Not sure what tool to use? We suggest starting with tools with demos, like the one provided by Insightful, and then selecting a tool that aligns with your team’s workflows, security, and future company goals.

Integrating these tools with AI agents can further automate analytics and reporting, creating a smarter, more transparent workplace.