{"id":2623,"date":"2021-03-08T06:03:48","date_gmt":"2021-03-08T06:03:48","guid":{"rendered":"https:\/\/botsify.com\/blog\/?p=2623"},"modified":"2023-04-19T09:41:36","modified_gmt":"2023-04-19T09:41:36","slug":"top-5-remote-workflow-tips-for-2021","status":"publish","type":"post","link":"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/","title":{"rendered":"Top 5 Remote Workflow Tips for 2021"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">We\u2019re approaching (or have eclipsed, depending on where you live) a year of <a href=\"https:\/\/helloflamingo.com\/remote-work-statistics\">remote working<\/a>, and in most cases, working from home. There\u2019ve been a lot of lessons learned along the way, such as selecting the right remote work tool for your team, establishing new digital norms, and showing a little more patience in meetings when they\u2019re interrupted by some rowdy children or a renegade cat filter.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So let\u2019s reflect on what works and what can be improved to make 2021 the year that we truly optimized our remote workflow!<\/span><\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_55 counter-hierarchy ez-toc-counter ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title ez-toc-toggle\" style=\"cursor: pointer\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\" role=\"button\"><label for=\"item-662cfeab832e8\" ><span class=\"\"><span style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #fee22e;color:#fee22e\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #fee22e;color:#fee22e\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/label><input aria-label=\"Toggle\" aria-label=\"item-662cfeab832e8\"  type=\"checkbox\" id=\"item-662cfeab832e8\"><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/#1_Seek_answers_proactively\" title=\"1. Seek answers proactively\">1. Seek answers proactively<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/#2_Leave_a_trail_of_thoughts\" title=\"2. Leave a trail of thoughts\">2. Leave a trail of thoughts<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/#3_Shake_up_how_you_work\" title=\"3. Shake up how you work\">3. Shake up how you work<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/#4_Shake_up_where_you_work\" title=\"4. Shake up where you work\">4. Shake up where you work<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/#5_Lock_away_distractions\" title=\"5. Lock away distractions\">5. Lock away distractions<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/#2021_is_for_trying_something_new\" title=\"2021 is for trying something new\">2021 is for trying something new<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"1_Seek_answers_proactively\"><\/span><span style=\"font-weight: 400;\">1. Seek answers proactively<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Perhaps the biggest issue most people have with <\/span><a href=\"https:\/\/www.apty.io\/blog\/9-work-from-home-challenges\"><span style=\"font-weight: 400;\">remote work<\/span><\/a><span style=\"font-weight: 400;\"> is that they feel as though they are always on the clock. This is truly a multifaceted issue that orbits around how your team communicates and the implication of the method.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, the implication of emails is that a response will be had in an appropriate amount of time, but when it best suits you. In fact, it&#8217;s almost strange or awkward when you\u2019re having a rapid-fire email exchange with someone, as it becomes clear that some sort of messaging solution would expedite the process.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Therein lies the issue with a messaging tool and <\/span><a href=\"https:\/\/blog.niftypm.com\/how-centralized-communication-benefits-your-team-b76de64c7879\"><span style=\"font-weight: 400;\">team collaboration<\/span><\/a><span style=\"font-weight: 400;\">. Slack, Teams, and other messengers of the sort, have set an expectation of prompt if not immediate responses. What <\/span><i><span style=\"font-weight: 400;\">really<\/span><\/i><span style=\"font-weight: 400;\"> begins to bog down workflows is when updates, reminders, questions, and other details are sought via messaging. These are answers or updates that should be able to be found in a common workflow solution that your team is utilizing.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Teams who commit to their workflow tools benefit in that everyone is bestowed a liberating sense of proactivity; they can answer questions or find files independently that other teams would relay over messaging solutions.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A good litmus test is asking yourself: \u201cdoes my typical work-related messaging move things forward, or is oriented around catch-up.\u201d If the answer is the latter, your team should either adopt or reconsider your <\/span><a href=\"https:\/\/niftypm.com\/\"><span style=\"font-weight: 400;\">workflow solution<\/span><\/a><span style=\"font-weight: 400;\"> as it&#8217;s not serving its intended purpose.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"2_Leave_a_trail_of_thoughts\"><\/span><span style=\"font-weight: 400;\">2. Leave a trail of thoughts<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To expand on the benefits of <a href=\"https:\/\/growrk.com\/blogs\/news\/how-to-increase-remote-work-productivity\/\">proactivity in remote work<\/a>, see how many answers you can answer for others before resulting in messaging. When you make an update, feel free to leave some thoughts in a centralized place, such as how you came to the answer you did, what alternatives you might have considered (or are still considering), or challenges and questions that remain.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While this style of work is common for many roles&#8211;designers come to mind&#8211;it&#8217;s a great way for anyone who reviews your work or project progress to understand how we arrived at the current destination. It allows for feedback to be given, or at least an impending conversation to be had, with a mutual understanding so next steps can move work forward rather than a recap.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"3_Shake_up_how_you_work\"><\/span><span style=\"font-weight: 400;\">3. Shake up how you work<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If you feel like your daily workflow has hit a rut, try some new ways of getting back on track.\u00a0<\/span><\/p>\n<p><b>Track Time<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Try running a <a href=\"https:\/\/www.timecamp.com\/blog\/2020\/05\/top-time-apps-for-windows-to-track-your-computer-time\">pc timer app<\/a> on tasks that you\u2019re particularly not looking forward to. The goal here isn\u2019t to try and finish the task in record time, rather commit to remaining engaged to it as long as the timer is running. Achieving rough baselines for the types of tasks you engage in will also help you budget time more effectively moving forward.<\/span><\/p>\n<p><b>The Pomodoro Technique<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Another take on <a href=\"https:\/\/www.webwork-tracker.com\/\">Time Tracking<\/a>, the Pomodoro Technique encourages you to use pre-selected intervals of time&#8211;typically 25 minutes&#8211;to focus on whatever you\u2019re doing. Once the timer, you\u2019re afforded a short break before resetting the timer and diving back in.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019ve hit a good groove, by no means do you need to take a break? The goal is to commit to working a preset amount of time before allowing yourself a minute to let your mind wander.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"4_Shake_up_where_you_work\"><\/span><span style=\"font-weight: 400;\">4. Shake up where you work<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">An underrated aspect of the workday is the habits we form <\/span><i><span style=\"font-weight: 400;\">outside<\/span><\/i><span style=\"font-weight: 400;\"> of our screens, such as where we work. Try moving to a different room, sitting on a patio or porch, or maybe at a public location with WiFi and appropriate social distancing safeguards.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While you may not be in a position to leave your house (or current remote work arrangement), even a slight adjustment could be the little spark you\u2019ve been searching for. Turning your desk 90 degrees will give you (quite literally) a whole new perspective. And don\u2019t get hung up on needing to reorganize your room &#8212; maybe shifting your desk for a day or even just a couple of hours is the little twist you need. Standing desks have also become quite popular as it keeps the body more engaged throughout the workday.<\/span><\/p>\n<h2><span class=\"ez-toc-section\" id=\"5_Lock_away_distractions\"><\/span><span style=\"font-weight: 400;\">5. Lock away distractions<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">There are no shortages of websites and apps that we open throughout the day, oftentimes rather mindlessly, when our brains are in search of refuge. Browsers and operating systems will oftentimes allow you to control when and how long these apps or web pages can be opened on a daily basis.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whether it&#8217;s setting a limit, controlling the hours of access, or both, consciously restricting access to outlets that provide no value other than a distraction are good ways to keep your head in a productive headspace.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To be clear, it&#8217;s totally valid to take breaks as we discussed earlier, but what you do during these breaks fosters our productivity when we return to work. Try taking a stretch, do some doodling, or playing with a pet &#8212; something that keeps your brain engaged even though you\u2019re not working. These \u201cbrowsing\u201d experiences result in apathy or lethargy that is the enemy of productivity.<\/span><\/p>\n<p><i>Another great tool that will definitely help to work remotely within your team will be an SoW. It is a fantastic project management tool, and you can use\u00a0<a href=\"https:\/\/slite.com\/learn\/statement-of-work\" target=\"_blank\" rel=\"noopener noreferrer\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/slite.com\/learn\/statement-of-work&amp;source=gmail&amp;ust=1625808452108000&amp;usg=AFQjCNELKd6vkOlUmBAZrTXIxL5QWyWn-A\" data-mt-detrack-inspected=\"true\">Slite&#8217;s Statement of Work guide<\/a>\u00a0to have yours within your company. This tool will help you to handle better your projects, and it has many benefits like improving the transparency or making sure all the parts involved on the project know exactly their role in it, among many other advantages.<\/i><\/p>\n<h2><span class=\"ez-toc-section\" id=\"2021_is_for_trying_something_new\"><\/span><span style=\"font-weight: 400;\">2021 is for trying something new<\/span><span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Think both in and outside the box for ways to keep your gears spinning. Remote work can be challenging for some, but orienting conversation and action around moving things forward rather than playing catch-up are great ways to keep yourself in a headspace where productivity comes naturally. So get ready to twist your timer to 25 minutes and get moving!<\/span><\/p>\n<p><a href=\"https:\/\/www.bookafy.com\/top-12-productivity-apps-for-2021\/\" target=\"_blank\" rel=\"noopener noreferrer\" data-saferedirecturl=\"https:\/\/www.google.com\/url?q=https:\/\/www.bookafy.com\/top-12-productivity-apps-for-2021\/&amp;source=gmail&amp;ust=1621485108336000&amp;usg=AFQjCNEGouXl84PYG_admr_CxUaUVQn3Ew\" data-mt-detrack-inspected=\"true\">These Productivity Apps<\/a> will help you become more productive and organized.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>We\u2019re approaching (or have eclipsed, depending on where you live) a year of remote working, and in most cases, working from home. There\u2019ve been a &hellip;<\/p>\n<p class=\"read-more\"> <a class=\"\" href=\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/\"> <span class=\"screen-reader-text\">Top 5 Remote Workflow Tips for 2021<\/span> Read More \u00bb<\/a><\/p>\n","protected":false},"author":66,"featured_media":2627,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[73],"tags":[],"ppma_author":[267],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.4 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Top 5 Remote Workflow Tips for 2021 - Botsify<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Top 5 Remote Workflow Tips for 2021 - Botsify\" \/>\n<meta property=\"og:description\" content=\"We\u2019re approaching (or have eclipsed, depending on where you live) a year of remote working, and in most cases, working from home. There\u2019ve been a &hellip; Top 5 Remote Workflow Tips for 2021 Read More \u00bb\" \/>\n<meta property=\"og:url\" content=\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/\" \/>\n<meta property=\"og:site_name\" content=\"Botsify\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/botsifyapp\" \/>\n<meta property=\"article:published_time\" content=\"2021-03-08T06:03:48+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-04-19T09:41:36+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/botsify.com\/blog\/wp-content\/uploads\/2021\/03\/Top-5-Remote-Workflow-Tips-for-2021.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"2240\" \/>\n\t<meta property=\"og:image:height\" content=\"1260\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Jeff Kagan\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Jeff Kagan\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/\"},\"author\":{\"name\":\"Jeff Kagan\",\"@id\":\"https:\/\/botsify.com\/blog\/#\/schema\/person\/02e4512f4b1087266ed1f8dda4dba196\"},\"headline\":\"Top 5 Remote Workflow Tips for 2021\",\"datePublished\":\"2021-03-08T06:03:48+00:00\",\"dateModified\":\"2023-04-19T09:41:36+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/\"},\"wordCount\":1113,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/botsify.com\/blog\/#organization\"},\"image\":{\"@id\":\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/botsify.com\/blog\/wp-content\/uploads\/2021\/03\/Top-5-Remote-Workflow-Tips-for-2021.jpg\",\"articleSection\":[\"Guest Blog\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/\",\"url\":\"https:\/\/botsify.com\/blog\/top-5-remote-workflow-tips-for-2021\/\",\"name\":\"Top 5 Remote Workflow Tips for 2021 - 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